Diagnostic Intake Example – Plumbing (Commercial)

🚰 Diagnostic Intake Report: Restroom Sink Leak


Client Information

Field Detail
Business NameSunset Cafe
Location120 Main St, Springfield, IL 62704
Contact PersonLinda Perez, Operations Manager
Phone217-555-4421
Emaillinda.perez@sunsetcafe.com

Report Summary

Field Detail
Reported IssueWater leaking under restroom sink; pooling on floor during use.
Key Observations
  • Leak occurs primarily when sink is running.
  • Minor drips observed at shut-off valves.
  • No visible pipe cracks; P-trap appears intact but damp.
  • No recent plumbing work reported.
Preliminary AssessmentLikely loose compression fitting, worn washer, or minor valve seal degradation.
Confidence LevelHigh

Site Access Notes

Field Detail
AccessRestroom accessible during business hours. On-site staff available for entry.
Preferred ContactEmail for scheduling confirmation; phone for urgent clarification.

Intake Conversation Log

Customer: We have a leak under the restroom sink. Water pools when it is used.
System: Does the leak occur continuously or only during use?
Customer: Mostly when the sink is running, sometimes drips afterward.
System: Have the shut-off valves been inspected?
Customer: Yes, they function but show minor dripping.
System: Any visible pipe damage or cracks in the P-trap?
Customer: No cracks. P-trap looks intact but is damp.
System: Any recent plumbing work in this restroom?
Customer: No recent work.
System: Understood. Likely cause may be a loose fitting, worn washer, or valve seal issue.
System: Capturing business and site details for intake report.
Customer: Sunset Cafe, 120 Main St, Springfield, IL.
System: Contact confirmed: Linda Perez, Operations Manager.
System: Intake complete. Preparing structured report for service team.